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15+ Best Tools I Use To Supercharge My Freelance Work


Is this another one of those Top 10 Lists with a set of boring apps we already know about?

Well, not exactly.

This is more of a personalized list of the best tools for freelancers. These are the tools I use every day to speed up my work, manage my projects, create invoices, and stay productive throughout each day.

If you’re a freelancer, or, at least hoping to become one, it’s worth checking out this list of freelance productivity tools because in this list I will tell you exactly how I use each of these apps to boost my freelance work.

Bonsai – For Managing Projects, Proposals, & Invoices


Bonsai is an all-in-one tool for managing projects, creating proposals, sending invoices, tracking expenses, time tracking, and much more.

As a freelancer, things can get hectic quite easily when you’re working for multiple clients. Juggling different kinds of projects, keeping track of progress, and generating invoices can be tough when you have to use different tools for each task.

Bonsai is an innovative tool that solves this problem by providing a single dashboard where you can manage all the tasks in one-place.

I’ve used Bonsai to create beautiful proposals and track expenses. You can read more about it here.

Grammarly – For Checking Writing Errors

  • Price: Free

No matter how much of a pro you are or how many years of experience you have, we all make mistakes all the time.

Grammarly has been my savior for many years. I use this tool to scan my articles for writing and grammatical errors. Grammarly Chrome extension also help me to write accurate emails and less embarrassing social media posts.

Milanote – For Brainstorming & Taking Quick Notes

  • Price: Free

Note taking apps are great, but Milanote takes it to the next level with its easy to use drag and drop interface.

Milanote can be used in many different ways. You can use it as a mood board to find inspiration, gather and organize resources like links and images, or even take notes.

For example, if you’re a writer researching for an article, you can create a board in Milanote to gather all your notes and links in one place. The best part is, Milanote lets you give titles and add descriptions to every link you save. So that you can quickly identify what’s it about.

There are many different ways to use Milanote to your advantage. It’s especially useful for web designers, marketers, artists, and more.

The free plan allows you to save up to 100 notes, images, and links. Give it a test drive to see how amazing it is.

Airtable – For Managing Projects

  • Price: Free

I’ve been using Trello for a long time to manage my projects. I work with multiple clients at a time and I used Trello to keep track of these projects separately. Recently I discovered Airtable and I’ve been using it to manage my projects ever since.

Airtable is like a supercharged version of Microsoft Excel. I use it to track projects, manage my social media schedules, plan my blog posts, books, save important links, and more. I can’t live without this tool.

Skillshare – For Improving My Skills

  • Price: Free for 2 Months

Every month, I invest a portion of my earnings on books and online courses to learn new skills and advance my career as a freelance writer. No matter how much I learn, I always look for ways to learn something new so that I can offer even better services to my clients and charge higher rates.

Skillshare is one of my favorite online learning platforms. It allows you access to over 14,000 classes for a single monthly subscription.

And.Co – For Invoicing & Expense Tracking

  • Price: Free

I discovered just recently. After Fiverr acquired the company, And.Co made the platform completely free. Now anyone can register and use all of its tools without limitations for free of charge.

And.Co has a collection of tools that are ideal for freelancers, including invoice generation, expense tracking, contracts, time tracking, and more.

Feedly – For Feeding My Brain

  • Price: Free

Feedly is the first app I open every morning while sipping on my coffee. I start each day by reading a couple of articles from my favorite blogs through the Feedly app on my phone.

I’m pretty sure I must’ve subscribed to over 100 blogs by now. I actually lost count.

Pocket – For Reading Later

  • Price: Free

While browsing for articles with Feedly, I often come across a lot of long and informative articles, especially the ones from Neil Patel and Brian Dean. Obviously, I can’t spend my morning reading all those articles.

So, when I come across an article I like, I immediately save them on Pocket to read later. Then I read them before going to bed. I was even among the top 5% Pocket readers in 2014. – For Reminders and To-Do Lists

  • Price: Free

Work can be stressful at times. Often times I forget about the important things like birthdays and overdue bill payments. is a reminder app that helps me remember everything from contacting my clients, reminding them of late payments, and to remember to watch the latest episode of Doctor Who.

I also use it to create to-do lists to create a schedule to manage my busy days.

Google Docs – For Writing and Invoices

  • Price: Free

Google Docs is where I write all of my articles. Once they’re ready, I simply share them with my clients by sending them a link to the article. Google Docs even makes things much easier for the clients to leave feedback as well.

I also use a Docs template to generate invoices for my clients outside freelance platforms.

LastPass – For Password Management

  • Price: Free

According to LastPass, I’m registered with over 160 websites. Can you imagine remembering all my passwords for those sites?

LastPass creates secure passwords and allows me to forget about remembering 160 passwords. I can’t imagine living without this app.

Pro Writing Aid – For Checking Writing Errors

  • Price: Free

This is where I scan my articles for advanced writing errors, like overused words, repeated phrases and more. I’m not a native English speaker, so Pro Writing Aid has been very helpful for me to improve my writing skills.

52/17 – For Productivity

  • Price: Free

Like most people, I have trouble concentrating most of the time. I don’t have a desktop timer or an alarm clock, so I use the 52/17 method to avoid procrastination and to help concentrate on my work. This mobile app helps me enormously to stay productive all day long.

Dropbox – For Backups and Sync

  • Price: Free

Each invoice I generate and each article I write gets saved on my Dropbox. Why? Because you’ll never know when a client might come telling you that they’ve messed up your work or lost the file.

I also have Dropbox installed on my PC, laptop, and my phone, which allows me to seamlessly work across devices without losing my progress.

Boomerang – For Scheduling Emails

  • Price: Free

For safety reasons, I’ve been avoiding integrating third-party apps with my Gmail for quite a long time. Although, this app was great enough to take the risk.

I use Boomerang to schedule emails to be sent to clients at specific times to keep them updated on my progress. It actually helps me to avoid visiting Gmail each time to send an email and getting distracted from reading all the mail.

The Stocks – For Free Stock Images

  • Price: Free

As a writer and a blogger, I often have to find great looking images for the articles that I write for clients as well as for my own blog posts. I use The Stocks to quickly find free stock images. This site acts as a hub for some of the best free stock photo sites on the web and allows you to explore all those sites from one place. It’s a huge time-saver.

Know any other cool apps I don’t know about? Let me know in the comments and I’ll include them in this list.

Did you find this article useful? Then you should check out my book Freelance Like A Pro. It includes 21 lessons and 5 secrets from my freelance career to help you supercharge your journey as a freelancer. Click here to learn more.

Roshan Perera
Roshan Jerad Perera is a freelance writer, blogger, and founder of His main goal is to help others get started in freelancing and guide them toward a successful career and financial freedom.
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  • Soltee Mar 27,2020 at 7:10 AM

    Wow! That was a good lists of tools. And can you tell me the best sites for receiving payments. Because I live in country where PayPal and stripe are unavailable.

  • Candy May 22,2018 at 2:00 AM

    Just came across your site and have been reading your articles/posts. I have to say this is one of the most informative sites I’ve seen in a long time. Very well done! Thanks for all the great info!

    • Roshan Perera May 25,2018 at 10:41 AM

      Thank you, Candy. Appreciate your kind words 🙂

  • Kristina Yelisichenko May 1,2018 at 12:28 PM

    I haven’t known some services as SkillShare, Boomerang, Pocket. Thanks for sharing.
    I also use Periodix (for finding a job), Evernote (for keeping my thoughts)

  • Derek Arcila Mar 24,2017 at 3:49 AM

    Great list Roshan. Can’t wait to try some of these out =D

  • Ava Raynott Dec 19,2016 at 1:13 PM

    Thanks for the list! I love Buffer and Canva. I’d also like to add proofhub to the list for managing work and staying organized. Great management tool! Have you ever had a chance to use it?

    • Roshan Perera Dec 19,2016 at 2:46 PM

      Hi Ava, I’ve just checked out ProofHub. It looks great. I prefer Asana for managing larger projects, but I might give this a try in the future. Thanks for sharing 🙂

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