Is this another one of those Top 10 Lists with a set of boring apps we already know about?
Well, not exactly.
This is a more personalized list. These are the tools I use every day to speed up my work, manage my projects, create invoices, and stay productive throughout each day.
If you’re a freelancer, or, at least hoping to become one, it’s worth checking out this list of freelance productivity tools because in this list I will tell you exactly how I use each of these apps to boost my freelance work.
Google Keep – For Taking Quick Notes
I used to be a big fan of Evernote, but not anymore. Now I’m using Google Keep for all my note-taking purposes.
You may have heard some experts giving advice on the importance of keeping a notebook in your pocket at all times to jot down your important thoughts. Well, I use Keep to quickly save all my ideas, thoughts, and notes.
The difference between Keep and Evernote is that Google Keep is fast, easy to navigate, and the interface is much more user-friendly.
Feedly – For Feeding My Brain
Feedly is the first app I open every morning while sipping on my coffee. I start each day by reading a couple of articles from my favorite blogs through the Feedly app on my phone.
I’m pretty sure I must’ve subscribed to over 100 blogs by now. I actually lost count.
Pocket – For Reading
While browsing for articles with Feedly, I often come across a lot of long and informative articles, especially the ones from Neil Patel. Obviously, I can’t spend my morning reading all those articles.
So, when I come across an article I like, I immediately save them on Pocket to read later. Then I read them before going to bed. I was even among the top 5% Pocket readers in 2014.
Trello – For Project Management
Since I discovered Trello, managing my projects have been a breeze.
I use Trello boards to set up targets, schedules, and milestones to efficiently manage my on-going projects so that I don’t get them all mixed up. Thanks to Trello, I haven’t missed a deadline in the past year.
KUKU – For Social Media
Despite the funny name, KUKU is not cuckoo at all.
KUKU.io is my new Buffer replacement, which I use to schedule posts for my social media accounts. It helps me keep my followers entertained while I work on my projects.
Wunderlist – For Reminders and To-Do Lists
Wunderlist helps me remember everything from contacting my clients, reminding them of late payments, and to remembering to watch the latest episode of Doctor Who.
I also use it to create to-do lists to create a schedule to manage my busy days.
Google Docs – For Writing and Invoices
Google Docs is where I write all of my articles. Once they’re ready, I simply share them with my clients by sending them a link to the article. Google Docs even makes things much easier for the clients to leave feedback as well.
I also use a Docs template to generate invoices for my clients outside freelance platforms.
LastPass – For Password Management
According to LastPass, I’m registered with over 160 websites. Can you imagine remembering all my passwords for those sites?
LastPass creates secure passwords and allows me to forget about remembering 160 passwords. I can’t imagine living without this app.
Grammarly – For Checking Writing Errors
No matter how much of a pro you are or how many years of experience you have, we all make mistakes all the time.
Grammarly has been my savior for many years. I use this tool to scan my articles for writing and grammatical errors. Its’ Chrome extension also help me to write accurate emails and less embarrassing social media posts.
Pro Writing Aid – For Checking Writing Errors
This is where I scan my articles for advanced writing errors, like overused words, repeated phrases and more. I’m not a native English speaker, so Pro Writing Aid has been very helpful for me to improve my writing skills.
Pomodoro Timer – For Productivity
Like most people, I have trouble concentrating most of the time. I don’t have a desktop timer or an alarm clock, so I use the Pomodoro Timer app to avoid procrastination and to help concentrate on my work, 25 minutes at a time.
Expensify – For Tracking My Expenses
Keeping track of my earnings and expenses is one thing I’m not good at. I always forget how much money I made last month and how much I actually spent.
This bad habit has caused me a lot of money over the years because I often forget to take notes when I receive money from clients.
Expensify helped me avoid making that same mistake. Now, I launch this app every time I spend a few dollars on a LEGO minifig on eBay.
Dropbox – For Backups and Sync
Each invoice I generate and each article I write gets saved on my Dropbox. Why? Because you’ll never know when a client might come telling you that they’ve messed up your work or lost the file.
I also have Dropbox installed across my PC, laptop, and my phone, which allows me to seamlessly work across devices without losing my progress.
Boomerang – For Scheduling Emails
For safety reasons, I’ve been avoiding integrating third-party apps with my Gmail for quite a long time. Although, this app was great enough to take the risk.
I use Boomerang to schedule emails to be sent to clients at specific times to keep them updated on my progress. It actually helps me to avoid visiting Gmail each time to send an email and getting distracted from reading all the mail.
Toggl – For Tracking Time
I don’t use Toggl myself, because I don’t charge by the hour, but I hear that it’s the best free time tracking app available online.
If you’re a freelancer working by the hour, this app will help your track your projects to bill your clients properly and with hard evidence.
If you guys use any other cool apps I don’t know about, let me know in the comments and I’ll include them in this list.